26/05/2017

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Councils, Committees and Departments

Councils

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Handbooks

Information for interim Moderators and nominating committees appointed to assist in filling a vacant charge

Mission and Discipleship

Social Care (known as CrossReach)

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Assembly Arrangements

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Theological Forum

Departments

Communications

The Guild

General Trustees

Property register

The property register used by congregational Fabric Conveners for annual inspection and return to Presbytery has been substantially amended. The new format is designed to make inspections and returns at the appropriate times significantly easier. The amended register, which should be used for church and hall buildings only, can be completed on-line, saved as a document and e-mailed as an attachment to Presbytery. Alternatively, the register can be printed off and completed by hand. The amended Manse Condition Schedule should be utilised when making annual inspections and returns for manses. Fabric Conveners should read the introductory and guidance notes for both the Property Register and the Manse Condition Schedule before completing the documents.

The Letting it Happen document is a very useful aid to Fabric Conveners covering areas such as buildings and ground maintenance, accessibility issues, upgrading, fire protection and security systems. For more information please contact us.

Energy conservation

The Church of Scotland has taken a leading role in the energy conservation field and the General Trustees offer subsidies to encourage congregations to obtain a survey from their heating consultant. The trustees have also negotiated arrangements in consultation with their energy consultant, Argyle Energy, which in many instances have resulted in substantial savings in costs to congregations for gas and electricity supplies. For further information, email Robert Lindores at rlindores@cofscotland.org.uk or gentrustees@cofscotland.org.uk.

How to reduce your church’s carbon footprint

See our resources on climate change for guidance on reducing your carbon footprint and other information.

The Eco-Congregation Programme

This environmental programme offers free resources and support to congregations wishing to incorporate environmental care more widely into their church life and mission. The resources support existing activities such as worship, teaching, children’s and youthwork, maintaining buildings and grounds and engaging with the wider community. Visit their website at www.ecocongregation.org/scotland .

Better Heating Scheme

Under the Better Heating Scheme, which is administered by the Church of Scotland General Trustees, congregations can obtain, for a modest fee, skilled advice on how to save money on heating bills and improving the standard of comfort in buildings. You can download these guides for more information on this service, including costs, subsidies and points to note, and heating tips for property conveners.

Advice on church lighting

For advice on lighting, please contact the General Trustees department at gentrustees@cofscotland.org.uk.

Sound system consultant

At the moment the General Trustees do not have a consultant and initial contact should be made with local consultants. If the congregation then chooses an installation which is of interest to them, direct contact should be made with the Committee on Church and Architecture to discuss the proposal before installation takes place.

Church Buildings Maintenance in Scotland

The Church Buildings Maintenance in Scotland project is supported by the Church of Scotland, Bishops’ Conference of Scotland, the Scottish Episcopal Church and Historic Scotland. Its website provides a range of modules and resources for people involved in maintaining church buildings, including learning modules on types and fabric. It can be found at www.maintainyourchurch.org.uk.

Insurance

It is essential that all buildings used by congregations such as churches, halls and manses and the like are adequately insured as this is an aspect of good stewardship and is something which all charity trustees would be expected to have in place.

The 2013 General Assembly instructed all Financial Boards and Courts of congregations to insure all ecclesiastical buildings for which they are responsible (irrespective of who owns the buildings) and to take up the covers for public liability, employers’ liability, breach of duty and trustee indemnity and for contents through the Scheme offered by the Church of Scotland Insurance Services Ltd

The Scheme offers a comprehensive package-type cover incorporating a wide range of automatic insurance provisions sufficient to meet the usual ecclesiastical activities of congregations in respect of buildings and liabilities. Also included are covers for church and hall contents, loss of revenue, money, personal accident and other risks. Optional covers such as Engineering are available and the Scheme can allow the standard package limits to be extended upon request.

The Insurance Company has produced an easily-read Summary of Cover . For further information and for answers to insurance enquiries, please contact: The Church of Scotland Insurance Services Ltd, 121 George Street, Edinburgh EH2 4YN, Telephone: 0131 220 4119, email or visit the Church of Scotland Insurance Services Ltd website.

Glebes

Fabric and Finance

Forms are available in Word and PDF format. The new General Application Form replaces the old Forms A and C and is designed to accept a combination of applications including alterations to buildings and applications for financial assistance from the Central Fabric Fund

Manses

Manse Condition Schedule

The manse condition schedule, along with guidelines and regulations for manses, is intended to assist congregations in keeping up to date with the maintenance and repair of manses.

Residential Letting of Manses and Other Domestic Properties

When a manse or other residential property such as a church officer’s house becomes vacant, a Financial Board should consider whether to let it. Properties usually benefit from being occupied and rent can provide a useful revenue stream for the congregation for fabric purposes.

To be valid, residential leases of properties owned by the General Trustees must run in their name as landlords. In view of the administrative burdens associated with the letting of Houses in Multiple Occupation (HMOs) the Trustees will not approve lets to more than two unconnected persons.

The following notes are designed to give an overview of the matters which need to be considered.

General papers

Housing and Loan Fund

Law Department

Bribery Act

Charity law

Constitutions

Data Protection

Employment law and contracts of employment

General

Guidelines for Use of Property

Health and safety

Letting Property

Rates, water charges and council tax

Churches’ Legislation Advisory Service

Bribery Act

Bribery Act

Bribery and Procurement Draft Policy

The Bribery Act – Assistance for Presbyteries and Congregations

Charity law

Change of Names for Presbytery Clerks

Charities reference in documents regulations

Charities – remuneration for services

Charity Law Overview for Church of Scotland Congregational Office Bearers

Charity Trustees liabilities and OSCR – Update

Offerings, donations and gifts

Restricted Funds Reorganisation

Constitutions

Model Deed of Constitution (including amendments approved by General Assembly of 2016)

Unitary constitution (including amendments approved by General Assembly of 2016)

Unitary constitution: guidelines

Data Protection

Introduction

Guidance Note

Information Storage Practice Hints and Tips

Draft Policy

Training and Webinar

FAQs

Style Consent Form suggested wording

Breach Notification Form

Style risk Assessment Form

Style Letter

Employment Law and Contracts

The A to Z of Employment

Real time Information: Practical Guidance1

Real time Information: Practical Guidance 2

Real time Information: Employment Status

Contracts for congregational boards

Please note that the following contracts of employment are only for congregations with a congregational board constituted in terms of the Model Deed of Constitution. Two styles of contract for an organist are given depending on whether the post includes regulated work with Children and Young People as defined in the Protection of Vulnerable Groups Act 2007. Further information is given about this in the notes attached to the styles.

These downloads should only be used by Church of Scotland office bearers.

Contracts in the name of the kirk session

Please note that the following contracts of employment are for congregations which are not constituted under the Model Deed of Constitution. Two styles of contract for an organist are given depending on whether the post includes regulated work with Children and Young People as defined in the Protection of Vulnerable Groups Act 2007. Further information is given about this in the notes attached to the styles.

These downloads should only be used by Church of Scotland office bearers.

General

Guidelines For Use of Property

Health and safety

Rates, water charges and council tax

Churches’ Legislation Advisory Service

The Church is a member of the Churches’ Legislation Advisory Service (CLAS), a UK interdenominational body which responds on behalf of its members to Government consultations and provides information on the impact on churches of legislation. It provides a range of circulars on its website (Please note these deal in particular with UK and English and Welsh issues).

Safeguarding Service

PVG Scheme current guidance and forms

PVG and Administration Frequently Asked Questions

Safeguarding handbook 2: safe recruitment for safeguarding forms referred to in Safeguarding Handbook 2 see key publications

Determining PVG Scheme membership For additional guidance on regulated work with protected adults please see Clarification about the PVG Scheme and regulated work with protected adults in the Key Publications section

Scheme Record guidance for coordinators

Scheme Record guidance for applicants

Existing Scheme Member guidance for coordinators

Existing Scheme Member guidance for applicants

PVG Self-Declaration guidance

PVG Self-Declaration form

PVG Self-Declaration form

PVG Scheme Application Multiple Coversheet (must accompany all PVG Scheme Applications being submitted to the Safeguarding Service)

Step by step guidance for completing the PVG Scheme Application form

Step by step guidance for completing the existing PVG Scheme Application form

CRBS powerpoint audio presentation on how to complete PVG application forms

Clarification about the PVG Scheme and Regulated Work with Adults

Stewardship and Finance

Church of Scotland Trust

Investors Trust

Pension Trustees