20/02/2017

Committees

  1. Except for the Business Committee, membership of standing committees shall normally be for three years, and the conveners of all committee for four. Conveners and members may serve a second consecutive term.
  2. The following shall be STANDING COMMITTEES of the Presbytery:
    a) Business – convener, clerk, and, in addition to the convener and clerk, the conveners of the three other standing committees, with extra members to include 3 ministers and 3 elders and with Moderator, Presbytery Clerk and Treasurer;
    i) Finance sub-committee – convened by the Treasurer, with Accounts Examination Convener as Vice-convener, 2 Ministers and 2 Elders
    ii) Superintendence sub-committee – convener and 3 Ministers and 3 Elders
    b) Congregational Mission – Convener, clerk and 8 Ministers and 8 Elders, 1 Deacon;
    i) Ecumenical & Prayer sub-committee – convener, clerk, 5 Ministers and 1 Deacon, 6 Elders;
    c) Ministry – convener, 8 Ministers, 1 Deacon and 8 Elders;
    i) Planning sub-committee – convener, 1 Minister and 3 Elders;
    d) Property – convener, clerk, 3 Ministers and 5 Elders;
  3. The Moderator, Presbytery clerk and convener of the Business Committee may attend all Committees. Committees may also include corresponding members of the Presbytery.
  4. Additional specific purpose committees shall be appointed as required by Presbytery.
  5. The nomination of conveners and members of all standing and specific purpose committees shall be made by the Business Committee in accordance with Section 2 above. In addition, at the request of a standing committee the Business Committee may appoint to committees other members of the Church of Scotland who are not Presbyters but who belong to congregations within the Presbytery’s bounds. The number of such appointments to a committee should not exceed one-third of the number of the committee members set out in Section 2.
  6. Conveners and members of committees shall take office on 1 July each year;
  7. All members of committees shall retire after six years. No member shall normally serve for more than two consecutive terms of office.
  8. Committees are to appoint a clerk or secretary from their own membership, who may also act as vice-convener, or a separate vice-convener may also be appointed.
  9. All committees shall keep a minute of their meetings including attendance, and these will be submitted to the annual inspection of records.
  10. Delegated powers may be granted by the Presbytery to committees. A committee has authority to act in the name of the Presbytery in all matters falling within the powers delegated to it, provided it has the support of at least two-thirds of the committee present and voting. Where powers of delegation have been used, conveners shall report in writing to the Presbytery clerk all action taken for submission to the next ordinary meeting of the Presbytery.

COMMITTEE REMITS
Business Committee

      Remit

  1. To assist the Presbytery in the formation of strategic plans to allow appropriate preparation, consultation and the allocation of resources in the delivery of Presbytery’s agreed long-term goals.
  2. To coordinate and encourage the operation of the Presbytery committees and to ensure that they are fulfilling their remits.
  3. To arrange the order of business of the Presbytery;
  4. To act as the nomination committee for Moderator, conveners, standing committees, additional elders, corresponding members, interim moderators, specific purpose committees and other representatives on other bodies.
  5.  Oversee the inspection of Presbytery and congregational records;
  6.  To collate the list of congregational office-bearer details and congregational statistics as required by the General Assembly.
  7. To provide initial instruction and continuous support to the Moderator;
  8. To produce an annual handbook and a directory for Presbytery members and congregations
  9. To keep under review and publish various literature and guides, including a guide to the Presbytery itself and a guide on record keeping.

      Delegated Powers

  1. To plan all special services.
  2. Administer Assembly remits.
  3. Elect Commissioners to the General Assembly in accordance with the approved rota
  4. To advise the Moderator in calling un-arranged meetings where business arising cannot be held over to the next ordinary meeting.
  5. Supervise the Presbytery website.
  6. To act in routine matters not the business of other committees in accordance with the accepted practice and procedure of the Church.

     Finance Sub-Committee
     Remit

  1. To promote teaching and understanding of Christian stewardship.
  2. To annually determine the Ministries and Mission allocations for congregations in accordance with the regulations approved by the General Assembly.
  3. To report to Presbytery on stipend arrangements for ministers and review car log books.
  4. To process vacancy schedules, in consultation with the Property Committee.
  5. To establish and train a financial advisory team to assist congregations having shortfalls in their contributions and to advise on the preparation of accounts.
  6. To support and facilitate the work of the Presbytery treasurer.
  7. To submit for approval, the Presbytery budget (including the allocation of Presbytery dues) for the forthcoming year at the November Presbytery meeting
  8. To submit the Presbytery accounts for approval at the March Presbytery meeting.
  9. To oversee the work of the Congregational Accounts Examination and Advisory Committee, and examine and attest congregational accounts in accordance with the regulations of the General Assembly regarding congregational finance

     Superintendence Sub-Committee

    Remit

  1. To consider complaints from individuals or groups of individuals about the conduct of Kirk Sessions, ministers, deacons or elders which have not been satisfactorily attended to at parish level
  2. To be the point of referral for issues of conflict in congregations and for matters relating to the discipline of ministers, deacons and elders in accordance with current legislation.

Congregational Mission Committee

Remit

  1. To administer the Local Church Review scheme in accordance with Act I 2011 and in line with Presbytery policy.
  2. To oversee safeguarding procedures within the Presbytery.
  3. To oversee data protection requirements for the Presbytery and congregations
  4. To promote the Christian education of all ages within the Presbytery bounds and to take a lead role in developing strategies, resources and services in Christian education and nurture, recognising these as central to both mission and discipleship.
  5. To be concerned with all matters of education in schools and further education.
  6. To promote adult education and office-bearer training within the Presbytery.
  7. To provide an appropriate and continuing strategy for mission and evangelism within the bounds of the Presbytery.
  8. To promote the overseas work of the Church of Scotland.
  9. To promote and foster mission partnerships and Presbytery partnerships to overseas congregations and Presbyteries.
  10. To act as a link between Christian Aid and the Presbytery.
  11. To consider the promotion of the Christian faith in all forms of media.
  12. To oversee the resourcing of congregational leaders for spiritual development and future focus.

Ecumenical & Prayer Sub-Committee
Remit
1. To assist the Presbytery in dealing with matters of worship, ecclesiology and ecumenical matters.
2. Respond to relevant remits from Presbytery and the Assembly.

Ministry Committee
Remit
To keep before the Presbytery the issue of vocations
To support the enquiry and assessment process
To support the training process to candidates for ordination and probationers (this includes OLMs, readers and deacons) and to offer pastoral support and encouragement to them all individually.
4. To train and appoint Presbytery assessors in respect of the assessment process for candidates and probationers.
5. To oversee the day-to-day aspects of the well-being and pastoral care of ministers and to be responsible for specific pastoral care and health needs of ministers under medical attention and manse families.
6. To oversee and supervise the work of the Presbytery chaplain and to provide the Presbytery with an annual review of the work of the Presbytery chaplain.
7. To co-ordinate and make recommendations on ministers’ applications for study leave.
8. To offer opportunities for continuing education and training to ministers, deacons and readers.
9. To encourage appropriate awareness of, and response to, the requirements of people with needs including physical, sensory and/or learning disabilities.
10. To annually review the Presbytery plan and to oversee all appraisals and adjustment.
Delegated Powers
1. To represent Presbytery in the enquiry and assessment process, including the local review.
2. To represent Presbytery at initial course meetings for new candidates.
3. To act as the Vacancy Procedure Committee in terms of Act VIII, 2003.
4. To represent the Presbytery at the annual course review meetings for candidates during their training and at the interim and final reviews during probation placements.
5. To nominate as candidates for the ministry those who have been accepted as prospective candidates by an assessment conference, other than in cases of difficulty.
6. To carry out the responsibilities required of Presbytery in supervising readers–in–training.
7. To interview graduate candidates seeking ordination other than as a parish minister.

Property Committee
Remit
1. To arrange for the annual inspection of Property Registers.
2. To administer the five-yearly inspection of properties.
3. To make recommendations to Presbytery on property works whose cost would exceed the financial limits from time to time set by the Presbytery and General Trustees.
4. To oversee health and safety in all works within the Presbytery’s bounds.
5. To consider and advise on all applications to carry out fabric works the cost of which exceeds the current Financial Limit declared by the Presbytery & the General Assembly, with a view to advising the Presbytery whether the building involved is a necessary building in terms of the ongoing missionary strategy of the Church.
Delegated Powers
1. Administer application to the General Trustees for grants, loans and the release of monies from the Central Fabric Fund.
2. To administer all applications in respect of fabric and furnishings, unless in the opinion of the Committee the nature or cost of the work to be done, or consideration of forward planning, requires the judgement of the Presbytery.
3. To supervise and advise on tenders for work, contracts, lettings and use of buildings.